Last updated: Oct 10, 2018
I. The data we process
The following table explains the types of data we collect and the legal basis on which this data is processed.
|General inquiries about the organization, offerings, or content of the website||Name, email, message||Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.|
|Subscribing to our newsletter||Name, email||Consent – you have provided your active consent.|
|Making a donation||Name, email, address, payment information (if using a method other than Stripe or PayPal)||Legitimate interests – this information is necessary for us to fulfill your intention to donate and expectation to receive a confirmation message.|
|Signing up to be a member||Name, email, address, payment information (if using a method other than Stripe or PayPal)||Consent and legitimate interests – you have provided your active consent and this information is necessary for us to fulfill your intention to be an active member and expectation to receive special communications from us.|
|Website functionality||Website activity collected through cookies||Legitimate interest – it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process. We also use a web analytics tool to optimize our offerings and identify the content which drives the most website traffic.|
II. How we secure data
We use technical controls to secure the information that we collect online as appropriate, including but not limited to: Secure Socket Layer (SSL), encryption, firewalls, and password protections. We may also use additional online security services or applications as appropriate.
III. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to: reply to emails and inquiries you send us; handle donations or other transactions that you initiate; where you have specifically agreed, send you newsletter communications by email relating to our work, which we think may be of interest to you; and to optimize our website and its content offerings.
IV. When we share data
Although uncommon, we may need to share your data with third parties in limited circumstances. For example, when you have provided your explicit consent for us to pass data to a named third party; if we use a third party for the purposes of processing data, such third parties are obligated to maintain the confidentiality of your data and are not authorized to use your data for any purpose other than providing those services; or when we are required by law to share your data.
V. How long we keep your data
We take the principles of data minimization and removal seriously and ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. Where data is collected on the basis of consent, we may seek periodic renewal of consent and we offer the option of opting out at any time at the bottom of newsletters emailed to you or by contacting us at firstname.lastname@example.org.
VI. Rights you have
You have a range of rights over your data, which include: where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of our newsletter communications); you have the right to ask for deletion or correction of your information; and you have the right to review a copy to your information.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. We will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
VII. Cookies and usage tracking
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, recording what you have put in your shopping cart, and counting the number of people looking at a website. Where cookies are used to collect personal data, we list these purposes in section I above, along with other personal data that we collect.